Travel and Conferences

Travel Quick Forms

Need Help? Contact Us

Bill Frankeberger
Executive Assistant
Room 2002, Campus Center
Office: (650) 949-7241

Pat Hyland
Dean of Student Affairs
Room 2003, Campus Center
Office: (650) 949-7389

ALERT: The funds for travel and conferences have been depleted for this year. Please check back in July of 2014 when funds should be restored.


This year, we have implemented a strategy to cope with budget challenges for professional development. We have taken last years' statistics in faculty conference spending, and have applied them to our forecast for the coming year. In doing so, we have divided up quarterly funds available according to the percentage of total funds used last year. Hopefully this will allow us to budget for all 4 quarters according to past demand and necessity. Below are the Quarterly Funds available to faculty:

  • Fall: $16,623
  • Winter: $17,640
  • Spring: $12,096
  • Summer: $4,032

The limit for each instructor is $1,000 a year.
The best way to secure a funding approval is to apply early!

Deadline Dates: Travel/Conference Requests
It is important to note for the academic year, we have adopted quarterly submission deadlines for faculty professional development travel and conference funds:

  • Fall Quarter 2013: October 18
  • Winter Quarter 2014: January 17
  • Spring Quarter 2014: April 18
  • Summer Quarter 2014: June 13

The Travel & Conference Committee will meet following each deadline to review the applications. Every effort will be made to fully fund requests. Depending on the number of requests received, requests may be partially funded. Applicants will be notified via district email once the committee has met.

• Please download and complete application, then send it, with your supervisor's signature of approval, to Pat Hyland, Dean of Student Affairs & Activities.

International travel must be approved by the Chancellor. You must download and process the form found at the following link: http://fhdafiles.fhda.edu/downloads/accounting/InternationalTravelAuthoriza.pdf

After obtaining the required signatures, bring the form to the Chancellor's Office. After it has been approved by the Chancellor, the Chancellor's Office will return the form to the appropriate division office, to be picked up by the faculty who submitted the form. The form should then be submitted to the Student Affairs office with your Trip Voucher.

Conference and Travel Policy and Procedures

Teamwork conference
  • Applicant is responsible for all costs and will be reimbursed for approved expenses upon return from the conference and the submission of a completed trip voucher. If advance funds are needed for conference registration fees, complete a check request and submit it to Pat Hyland, Dean of Student Affairs with your Application.
  • Professional Conference Funds, Policies (pdf)
  • Electronic Check Request (pdf)
  • Upon return from your trip, complete a Trip Voucher and return it to us
    Note:If any travel expenses were charged to a district pro card: (1) Print out the Banner budget screen of the pro-card account once the expenses hit that budget: the specific screen is titled "Organization Budget Status Detail Report", and it MUST have a "Document Code" column. Yellow-highlight the expenses with notes about what they are.. (2) Collect any receipts. (3) Send the budget printout (with the budget's FOAP) and receipts to Bill Frankeberger. He will fill out an expense transfer form and credit your pro-card account from the travel fund.
Conference Funding Application
Classified, Confidential and Supervisory Travel and Conference Applicants: