Travel and Conferences
ALERT: The funds for travel and conferences have been depleted for this year.
Please check back in July of 2014 when funds should be restored.
Need Help? Contact Us
Room 2002, Campus Center
Office: (650) 949-7241
Dean of Student Affairs
Room 2003, Campus Center
Office: (650) 949-7389
For the 2013-2014 year, we have implemented a strategy to cope with budget
challenges for professional development. We have taken last years' statistics
in faculty conference spending, and have applied them to our forecast for
the coming year. In doing so, we have divided up quarterly funds available
according to the percentage of total funds used last year. Hopefully this
will allow us to budget for all 4 quarters according to past demand and
necessity. Below are the Quarterly Funds available to Faculty:
- Fall: $16,623
- Winter: $17,640
- Spring: $12,096
- Summer: $4,032
The limit for each instructor is $1,000 a year.
The best way to secure a funding approval is to apply early!
Deadline Dates: Travel/Conference Requests
It is important to note for the academic year, we have adopted quarterly
submission deadlines for faculty professional development travel and conference funds:
- Fall Quarter 2013: October 18
- Winter Quarter 2014: January 17
- Spring Quarter 2014: April 18
- Summer Quarter 2014: June 13
The Travel & Conference Committee will meet following each deadline to review the applications. Every effort will be made to fully fund requests. Depending on the number of requests received, requests may be partially funded. Applicants will be notified via district email once the committee has met.
• Please download and
complete application, then send it, with your supervisor's signature
of approval, to Pat Hyland, Dean of Student Affairs & Activities.
International travel must be approved by the Chancellor.
You must download and process the form found at the following link:
After obtaining the required signatures, bring the form to the Chancellor's Office.
After it has been approved by the Chancellor, the Chancellor's Office will return
the form to the appropriate division office, to be picked up by the faculty who
submitted the form. The form should then be submitted to the Student Affairs
office with your Travel and Conference Application.
Conference and Travel Policy and Procedures
Conference Funding Application
- Applicant is responsible for all costs and will be reimbursed for
approved expenses upon return from the conference and the
submission of a completed trip voucher.
If advance funds are needed for conference registration fees, complete
a check request and submit it to Pat Hyland, Dean of Student Affairs with
- Professional Conference
Funds, Policies (pdf)
- Electronic Check Request (pdf)
- Upon return from your trip, complete a Trip
Voucher and return it to us
Note:If any travel expenses were charged to a district
pro card: (1) Print out the Banner budget screen of the pro-card account
once the expenses hit that budget: the specific screen is titled "Organization Budget Status Detail Report",
and it MUST have a "Document Code" column. Yellow-highlight the expenses
with notes about what they are.. (2) Collect any receipts. (3) Send the budget
printout (with the budget's FOAP) and receipts to Bill Frankeberger.
He will fill out an expense transfer form and credit your pro-card account from the travel fund.
Classified, Confidential and Supervisory Travel and Conference Applicants: